EFFECT DATE SEPTEMBER 15th Jan 2016 - LAST REVIEWED AND UPDATED September 30th 2017
For the purposes of this policy, Hello Customer defines the term “client” as a business with which Hello Customer has an established relationship, “customer” as a customer of a Hello Customer client, and “respondent” as an individual who takes Hello Customer’s surveys independent of Hello Customer’s clients.
Adequacy under E.U. Law
Hello Customer uses approved Standard Contractual Clauses for the transfer of data collected in the European Economic Area and Switzerland to the United States, and is available to enter into Standard Contractual Clauses with clients that transfer such data to Hello Customer.
Information Hello Customer Collects
Hello Customer collects survey and other market research data about individuals’ usage of products and services. The data is used by Hello Customer clients to improve their products and services.
Hello Customer does not receive, use or collect personally identifiable information, such as names, addresses, phone numbers and e-mail addresses, except under the following circumstances:
- When an existing or prospective client goes to www.HelloCustomer.com to request a demonstration of a Hello Customer product, he or she must provide contact details including person-specific information (name, title, phone number and e-mail address) and organization-specific information (name and address). Hello Customer also collect some marketing contact information such as name and email address through third parties.We use these information for marketing purposes only. Hello Customer may also append the information collected through our website, through emails, other contact with the individuals, in order to improve our website and services.
- When Hello Customer surveys customers on behalf of its clients, it receives customers’ personally identifiable information from its clients. Hello Customer enters into confidentiality and non-disclosure agreements with clients that legally obligate Hello Customer to protect the personally identifiable customer information it receives and use it only for the purposes specified in the contract. From time to time Hello Customer may collect personally identifiable information during a survey, if requested to do so by a client. This personally identifiable information will be shared with the client, and will be used as described in that survey. Hello Customer may, with the written consent of its clients, ask questions of customers for whom it has received personally identifiable information, and bundle in an aggregate form. Before providing any survey results to third parties, responses are stripped of personally identifying or client-identifying information, aggregated, and adjusted using Hello Customer’s proprietary methodologies.
When collecting data from survey respondents, Hello Customer does not collect sensitive personally identifiable information such as: credit card numbers, social security numbers, political opinions, religious or philosophical beliefs, or trade union membership. Hello Customer does collect demographic information for statistical purposes. Responses to demographic questions are entirely voluntary.
Cookies: Survey and Reporting Application
As is true of most web sites, we gather certain information automatically and store it in log files. This information may include internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and/or clickstream data.
In order to improve services we offer you, to improve marketing, analytics, or site functionality, we may combine this automatically collected log information with other information we collect about you.
Technologies such as: cookies, beacons, tags and scripts are used by Hello Customer and our partners, or analytics or service providers These technologies are used in analyzing trends, administering the site, or tracking users’ movements around the site. We may receive reports based on the use of these technologies by these companies on an individual as well as aggregated basis.
Protection of Personally-identifiable Information
Hello Customer is not in the business of selling or renting personally identifiable information gathered on its website or in the course of client work to third parties. Hello Customer shares information with third parties, such as its clients, only as described in this policy or as described at the time information is collected. For example, Hello Customer may, at the request of a client, ask you for your email address so a client can follow up with you about your responses to a survey. The provision of such information is typically voluntary, and at all times participation in a survey is, of course, voluntary.
Individuals may choose not to participate in Hello Customer’s research and are under no obligation to take surveys sent to them. An opt-out choice is included in communications to individuals where required, and those who exercise it will be added to Hello Customer’s opt-out list for the relevant client within ten (10) business days of unsubscribing. For each client, Hello Customer does not send survey invitations to any e-mail address on the applicable opt-out list. Hello Customer also provides its opt-out lists on a timely basis to its clients and third party agents so that they may properly update their records.
Individuals may also elect to opt out at any time from receiving email from Hello Customer regarding Hello Customer’s products and services. An opt-out choice will be added to Hello Customer’s opt-out list for communications about products and services within ten (10) business days of unsubscribing.
Individuals who wish to reverse an earlier unsubscribe option may contact Hello Customer’s Privacy Contact (see contact information below) to change their opt-out status.
Customers and respondents may contact Hello Customer (see Privacy Contact below) at any time if they feel there is an error in their personally identifiable information or request deletion of personally identifiable information. Because Hello Customer generally receives and retains personally identifiable information as an agent of its clients, it will usually refer individuals reporting inaccuracies in their personally identifying information to the originating source for correction.
Subsequent to verifying the identity of a person making a request, Hello Customer will respond to a request for offline access to personally identifiable information within 30 days of receiving the request.
We will retain your information for as long as needed to provide you services. If you wish to request that we no longer use your information to provide you services contact us at the contact information listed below, and we will coordinate with the Hello Customer client for which the data was collected. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
We understand the importance of data security to our customers—many of whom operate in highly regulated industries like finance, healthcare, and energy; as such, we maintain industry-leading security practices to protect their data. Such practices include storing data in ISO 27001 certified data centers, hardening our systems according to industry best practices, segregating customer data, continuously scanning and monitoring our network, and role-based access control.
When requested by legal authorities to disclose personally identifiable information, Hello Customer will inform the court of various factors justifying confidentiality and respondent anonymity. However, Hello Customer may be required by law to disclose personally identifiable information where judicial or other governmental subpoenas, warrants, or orders are properly issued or if the Hello Customer reasonably believes that use or disclosure is necessary to protect its rights. Individuals’ unsubscribe option in no way limits Hello Customer’s use, disclosure or distribution of personally-identifiable information to the extent such use, disclosure or distribution is required by law, court order or other valid legal process. Hello Customer will communicate with the affected client as soon as possible, unless prohibited by law or court order.
If Hello Customer is involved in a merger, acquisition, or sale of all or a portion of its assets, Hello Customer may transfer your data. In such a circumstance, you will be notified via email and/or a prominent notice on our Web site of any change in ownership or uses of your personally identifiable information, as well as any choices you may have regarding your personally identifiable information.
Links to 3rd Party Sites
Social Media Features and Widgets
We display personal testimonials of satisfied customers on our site in addition to other endorsements. With your consent we may post your testimonial along with your name. If you wish to update or delete your testimonial, you can contact us at firstname.lastname@example.org.
Our Web site offers publicly accessible blogs. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. To request removal of your personally identifiable information from our blog or community forum, contact us at email@example.com.
Notification of Changes